January 23, 2024

REQUEST FOR PROPOSAL

24-03-211583

The Alaska Railroad Corporation (ARRC) is soliciting proposals from interested concerns for the following:

Janitorial Service – Anchorage ARRC Offices & Shops Contract

Sealed offers in original and three (3) copies will be received until 3:00 pm local time, February 22, 2024. The envelope used for the submittal of your offer shall be plainly marked with the following information:

1.         Offeror’s name.
2.         Offer number 24-03-211583
3.         Date and time scheduled for the receipt of offers.
4.         Sealed Offer: Janitorial Service – Anchorage ARRC Offices & Shops

PRE-BID/Site Visit Conference: A Pre-Bid Conference and Site Visit is scheduled for the following: February 8, 2024 at 10:00 AM at the AKRR General Office Building (GOB) 327 W. Ship Creek Ave. Anchorage, AK 99501

10:00 AM Meet in the Lobby of the GOB 327 W. Ship Creek Ave. Anchorage, AK.

Please bring your PPE as hard hats and safety glasses will be required while in the shops. No open toed shoes are allowed.

It is not mandatory that offerors attend the pre-offer conference however, no other site inspections will be scheduled.

EXPECTED START DATE OF CONTRACT IS MAY 1, 2024

ARRC may award a contract(s) resulting from this solicitation to the responsible Firm whose offer conforming to this solicitation will be the most advantageous to ARRC.

ARRC expressly reserves the right to waive minor informalities, negotiate changes, reject any or all Proposals, not advance a Firm to negotiations or cancel the solicitation.  "Minor Informalities" means matters of form rather than substance that are evident from the submittal, or are insignificant matters that have a negligible effect on price, quantity, quality, delivery, or contractual conditions and can be waived or corrected without prejudice to other Proposers.

This RFP is not to be construed as a commitment of any kind nor does it commit ARRC to pay for any cost incurred in the submission of an offer or for any other cost incurred prior to the execution of a formal contract

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity corporation that encourages the participation of DBEs as prime contractors and subcontractors on its contracts funded in whole or in part by the Federal Transit Administration (FTA) or the Federal Highway Administration (FHWA). The ARRC has a race neutral DBE Program and does not set DBE goals on individual solicitations. Nonetheless, the ARRC aspires to achieve an overall DBE participation of 4.0% in federal fiscal years 2022-2024 on contracts funded by agencies within the U.S. Department of Transportation. If this contract is funded in whole or in part by funds from the FTA or the FHWA, it is imperative that you consult the Federal Terms and Conditions portion of this solicitation

The Alaska Railroad is a member of Green Star ( http://www.greenstarinc.org/ ). ARRC earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The Alaska Railroad considers Green Star membership to be a positive business attribute, and regards a Green Star award as a tangible sign of an organization’s commitment to environmental stewardship and continual improvement within its operations.

Questions; Please direct all questions concerning this RFP via email to: ARRC Procurement, Attention: Lee Thompson at ThompsonC@akrr.com . Please include the RFP number in the subject line.

Sincerely,
C. Lee Thompson
Contract Administrator
Alaska Railroad, Corporation